writingatlarge-com-ravzp3.txt (32090B)
1 [1] 2 3 [2]Writing at Large 4 5 A blog about writing, sketching, running and other things 6 7 Primary Menu 8 9 • [3]The Cancer Project 10 • [4]About 11 12 My Planner Setup for 2025 13 14 It’s the beginning of 2025, so it’s time to go over my full planner setup for 15 both work and home. None of this setup is truly new, as I’ve used much of it 16 during part or all of 2024, but there are a few tweaks and minor adjustments 17 that I’ll highlight. As I use a [5]13 week year (or a quarter) in my planner, I 18 started Q1 of 2025 on the 29th of December and not the 1st of January. 19 20 Home Planner Setup 21 22 The planner setup I use while I’m at home includes a [6]Leuchtturm1917 Bullet 23 Journal as my weekly planner, a [7]Well Appointed Desk Rebel Plans pad as my 24 monthly planner, and a stack of Kokuyo KB A4 paper that I cut in half to make 25 A5 sheets. 26 27 The heart of the system is my weekly planner. I started a new one in 2025, and 28 after some deliberation I decided to splurge on a Leuchtturm1917 Bullet Journal 29 and not just the 120gsm edition because I like the endpapers and it was only a 30 few dollars more. 31 32 The setup of this planner is divided into two parts: 33 34 Lists 35 36 I crossed out all the bullet journal related headers and created list pages of 37 my own from page 3 to (potentially) page 75. Currently they include: [8]Unread 38 Books on My Kindle, Mindful Consuming (a list of things that I actually want to 39 watch, not algorithmically recommended), [9]Conversations not Connections (A 40 list of people that I want to invest time in, not just like their Facebook 41 posts. This makes sure that I don’t fall out of touch with people, but actively 42 initiate phone calls, meetups or skype/zoom calls for those that are abroad), 43 List of Courses that I’ve Enrolled To (I started this list during Covid, and it 44 tracks which online courses I’ve enrolled to and need to complete), Things from 45 Abroad (a running list of packages that I’m expecting. Yes, I know there are 46 apps for this, but writing it down helps me be more aware and careful with what 47 I’m buying and how much), Blog Post Ideas (self explanatory), Books to Review 48 (self explanatory), Medium Post Planning (as part of my focus on work, I 49 decided to make my work more visible by writing more Medium posts this year). I 50 will be adding to these lists over the next year, and copying them over to the 51 next notebook once I finish with this one. 52 53 Quarterly and Weekly Planning 54 55 Starting at page 76, this section will include four quarterly plans and four 13 56 week double spreads. Each quarterly plan can take up to four pages (Q1’s plan 57 takes 2.5 out of the 4 currently, but that’s OK. The extra is in case something 58 major happens and I need to work out a pivot or significant change into my 59 plans), and is divided into various subsections. I’ll write a separate post 60 about my Q1 plan and how I worked on it, but you can read about the process 61 [10]here. 62 63 Then come 13 weekly spreads, each one taking two pages. The left side of the 64 page has the weekly calendar, with events on it plus my exercise plan for the 65 week. It’s also where I note things that I want to remember that need to happen 66 on a certain day that week. Every week on Friday or Saturday evening I plan the 67 next week, and for this side of the weekly plan I mark significant weather 68 events, plan my running, swimming and gym schedule, transfer important events 69 and meetings from my calendar (these are all things that I need to prepare for 70 actively), and set reminders (like clean the cats’ water fountain on Friday, or 71 replace filters on things, etc). 72 73 The left side of the page is taken mostly by various trackers, and by my weekly 74 goals (they go in the empty spot in the middle) which I select from my 75 quarterly goals each week. Any goals that can be managed by trackers are 76 managed by trackers – either trackers in my planner, or trackers in the Streaks 77 app. The reason I don’t track everything in an app, is to make sure that I have 78 to reference this planner at least once, likely twice a day, every day. That 79 helps keep the weekly goals, which are tied to the quarterly goals, 80 top-of-mind. 81 82 I use two different colours of ink for these pages – when I plan the quarter I 83 create 13 weekly spreads with just the dates and the “Weekly Tasks” title with 84 the week number. Then I work everything else in on a week by week basis with 85 whatever fountain pen I am using at the time. That helps keep things clearer 86 for me without me having to spend a lot of time “prettifying” my planner. 87 88 [img_3320-1-1]Weekly page in my home planner 89 90 Daily Plan 91 92 Every day I take a sheet of A5 Kokuyo KB paper and write the day and the date 93 on top. Then I write a running list of tasks that I want to complete that day. 94 This includes chores, daily routines, and tasks that I’ve pulled from my weekly 95 planner. I cross them off as I go along, and at the end of the day either I 96 flip the page and create another daily planner for the next day on the other 97 side of the page, or I crumple the page up (if it’s used on both sides) and 98 throw it into the recycling bin. I don’t keep these pages, since anything 99 important in them is already in my journal. 100 101 I recently started tracking if I prepare a daily plan for every day at work and 102 at home, and the reason is that I’ve discovered time and again that if I don’t 103 have a plan, I am liable to just get back from work and veg out with a book or 104 silly YouTube videos. 105 106 Monthly Plan 107 108 The monthly planner is tiny, and its only goal is to give me a better feel for 109 how my month looks, and what major events lay ahead. It also tracks some things 110 – books (which I track on a monthly basis), running (I track this twice because 111 I also want to get a feel for my monthly load), swimming (the same – tracked on 112 both weekly and monthly basis to get a better feel for my training load), gym 113 (which doesn’t appear in the photo below because I haven’t finished creating 114 the page), blog (how many blog posts I’ve written this month), and there’s 115 usually an Apple challenge tracker. 116 117 [img_3321]Monthly planner 118 119 What About Projects/Backlog Items? 120 121 Most of my long term projects are tracked as part of the quarterly plan. For 122 instance, I’m working on getting a certain professional certification this 123 quarter, so I have that certification listed under my professional goals. The 124 breakdown of this headline to individual tasks is something I do in the project 125 specific notebook that I’m using for my study notes, tips that I’ve collected 126 about the exam, etc. I then can just reference the headline task (the 127 certification name in this case) in my weekly and daily plans, and reference 128 what exactly I’m supposed to be working on next in my project notebook. It 129 saves having to copy a lot of things over and over. 130 131 As for general “backlog” items (shopping lists, packing lists, travel plans, 132 things I want to get to sometime in the future but aren’t part of my quarterly 133 plan, recurring tasks tied to various medical checkups, etc) – these are all 134 managed in the Things app. It’s easier to manage recurring and long term tasks 135 like these in an app, and when it comes time to actually do them I reference 136 them (or sometimes copy them) into my weekly and daily plans. I have very few 137 tasks in Things, and sweep of the tasks there once or twice a week is enough to 138 ensure that I haven’t forgotten anything. 139 140 Work Planner Setup 141 142 This consists of a Leuchtturm1917 dotted A5 hardcover notebook that I bought at 143 the local art museum, and Maruman Mnemosyne A5 with blank paper (though I also 144 use the squared paper Mnemosyne indiscriminately, if that happens to be what’s 145 available). As I work 3 days a week from an office and 2 days a week from home 146 I needed a setup that’s as simple and as light to carry as possible, and after 147 some trial and error this is what I’ve been using for over a year. 148 149 [img_3316]My work planner and a piece of blotting paper – a must with this 150 paper 151 152 The work planner, my Leuchtturm, is a daily planner, with each day divided into 153 three parts. The top of the page has the day and the date, and the upper third 154 part of every page is for the tasks I plan on working on that day. I 155 deliberately make sure that less than half of the A5 page is left for tasks, 156 because otherwise I’ll just jam in much more than I can do in a day and then 157 feel bad at the end of the day for no good reason. 158 159 The last thing I do before signing out at work is to fill in the next day’s 160 page. That includes pulling out the next tasks I plan on working on from Jira 161 (we use Jira to plan tasks and projects at work), and leaving about half of the 162 task area open for things that will pop up during the day. The nature of my job 163 is that I’m constantly working on about 50% unplanned things, so I have to 164 leave myself enough room to take that into account. 165 166 Next come the meetings, which I track under a separate heading. I set them 167 apart so that they don’t disappear into my ever changing task list. This is 168 also useful for me to reference when I’m planning my day, both in terms of how 169 many tasks I think I can get to, and in terms of preparing for certain 170 meetings. 171 172 The Notes section is where I write down things that I need to take into account 173 or remember that day. If a team member is taking a day off I note it here to 174 remind myself not to message them. If I am on “on call” duty I note it here so 175 that I can significantly reduce the number of tasks I’m working on that day. I 176 also look ahead a bit, and if I see a project deadline looming, I’ll note it in 177 the notes section, so that I remember to prioritize my tasks accordingly. 178 179 [img_3318]Daily spread in my work planner 180 181 The Mnemosyne serves as my “dashboard” and catch all. If I’m working on a 182 project, this is where I’ll plan out the project before inputting whatever 183 relevant tasks there are into Jira. I reference and work with this page while 184 I’m working on the project, and that’s why I view this notebook as the 185 “dashboard” for my current work. 186 187 The Mnemosyne is also where I keep a running list of things I want to get to. 188 All of these things will have to be formalized into Jira tasks before I can 189 work on them, but it’s useful for me to have them down on paper first because I 190 think better on paper. 191 192 [img_3319]Maruman Mnemosyne “Dashboard” 193 194 I don’t use scrap paper at work as I want to be able to reference these things 195 in the future, and as a rule I don’t journal about my work tasks. 196 197 That’s my full planner setup for 2025, and as all of it has been in use 198 throughout 2024 with great success I doubt that it will see much change. 199 200 What are your planner plans for 2025? 201 202 Share this: 203 204 • [11]Twitter 205 • [12]Facebook 206 • 207 208 Like Loading... 209 210 Related 211 212 [13]Planners[14]writingatlarge[15]Fountain Pens, [16]leuchtturm1917, [17] 213 mnemosyne, [18]notebook, [19]Notebooks, [20]Planners, [21]planning[22]3 214 comments 215 216 Post navigation 217 218 [23]Weekly Update: Happy New Year! 219 [24]How I Plan a Quarter: 2025 Q1 Plan (13 Week Year) 220 221 3 thoughts on “My Planner Setup for 2025” 222 223 1. [63a97a3f] 224 225 akapulko2020 226 227 [25]January 9, 2025 at 5:54 am 228 229 I absolutely adore reading about other’s planning setups. Thank you for the 230 detailed write-up! 231 232 [26]LikeLiked by [27]1 person 233 234 [28]Reply 235 2. Pingback: [29]How I Plan a Quarter: 2025 Q1 Plan (13 Week Year) – Writing 236 at Large 237 238 3. 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