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[1]
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[2]Writing at Large
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A blog about writing, sketching, running and other things
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Primary Menu
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• [3]The Cancer Project
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• [4]About
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My Planner Setup for 2025
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It’s the beginning of 2025, so it’s time to go over my full planner setup for
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both work and home. None of this setup is truly new, as I’ve used much of it
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during part or all of 2024, but there are a few tweaks and minor adjustments
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that I’ll highlight. As I use a [5]13 week year (or a quarter) in my planner, I
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started Q1 of 2025 on the 29th of December and not the 1st of January.
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Home Planner Setup
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The planner setup I use while I’m at home includes a [6]Leuchtturm1917 Bullet
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Journal as my weekly planner, a [7]Well Appointed Desk Rebel Plans pad as my
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monthly planner, and a stack of Kokuyo KB A4 paper that I cut in half to make
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A5 sheets.
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The heart of the system is my weekly planner. I started a new one in 2025, and
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after some deliberation I decided to splurge on a Leuchtturm1917 Bullet Journal
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and not just the 120gsm edition because I like the endpapers and it was only a
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few dollars more.
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The setup of this planner is divided into two parts:
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Lists
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I crossed out all the bullet journal related headers and created list pages of
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my own from page 3 to (potentially) page 75. Currently they include: [8]Unread
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Books on My Kindle, Mindful Consuming (a list of things that I actually want to
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watch, not algorithmically recommended), [9]Conversations not Connections (A
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list of people that I want to invest time in, not just like their Facebook
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posts. This makes sure that I don’t fall out of touch with people, but actively
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initiate phone calls, meetups or skype/zoom calls for those that are abroad),
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List of Courses that I’ve Enrolled To (I started this list during Covid, and it
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tracks which online courses I’ve enrolled to and need to complete), Things from
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Abroad (a running list of packages that I’m expecting. Yes, I know there are
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apps for this, but writing it down helps me be more aware and careful with what
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I’m buying and how much), Blog Post Ideas (self explanatory), Books to Review
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(self explanatory), Medium Post Planning (as part of my focus on work, I
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decided to make my work more visible by writing more Medium posts this year). I
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will be adding to these lists over the next year, and copying them over to the
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next notebook once I finish with this one.
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Quarterly and Weekly Planning
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Starting at page 76, this section will include four quarterly plans and four 13
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week double spreads. Each quarterly plan can take up to four pages (Q1’s plan
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takes 2.5 out of the 4 currently, but that’s OK. The extra is in case something
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major happens and I need to work out a pivot or significant change into my
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plans), and is divided into various subsections. I’ll write a separate post
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about my Q1 plan and how I worked on it, but you can read about the process
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[10]here.
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Then come 13 weekly spreads, each one taking two pages. The left side of the
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page has the weekly calendar, with events on it plus my exercise plan for the
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week. It’s also where I note things that I want to remember that need to happen
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on a certain day that week. Every week on Friday or Saturday evening I plan the
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next week, and for this side of the weekly plan I mark significant weather
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events, plan my running, swimming and gym schedule, transfer important events
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and meetings from my calendar (these are all things that I need to prepare for
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actively), and set reminders (like clean the cats’ water fountain on Friday, or
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replace filters on things, etc).
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The left side of the page is taken mostly by various trackers, and by my weekly
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goals (they go in the empty spot in the middle) which I select from my
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quarterly goals each week. Any goals that can be managed by trackers are
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managed by trackers – either trackers in my planner, or trackers in the Streaks
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app. The reason I don’t track everything in an app, is to make sure that I have
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to reference this planner at least once, likely twice a day, every day. That
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helps keep the weekly goals, which are tied to the quarterly goals,
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top-of-mind.
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I use two different colours of ink for these pages – when I plan the quarter I
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create 13 weekly spreads with just the dates and the “Weekly Tasks” title with
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the week number. Then I work everything else in on a week by week basis with
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whatever fountain pen I am using at the time. That helps keep things clearer
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for me without me having to spend a lot of time “prettifying” my planner.
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[img_3320-1-1]Weekly page in my home planner
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Daily Plan
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Every day I take a sheet of A5 Kokuyo KB paper and write the day and the date
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on top. Then I write a running list of tasks that I want to complete that day.
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This includes chores, daily routines, and tasks that I’ve pulled from my weekly
|
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planner. I cross them off as I go along, and at the end of the day either I
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flip the page and create another daily planner for the next day on the other
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side of the page, or I crumple the page up (if it’s used on both sides) and
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throw it into the recycling bin. I don’t keep these pages, since anything
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important in them is already in my journal.
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I recently started tracking if I prepare a daily plan for every day at work and
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at home, and the reason is that I’ve discovered time and again that if I don’t
|
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have a plan, I am liable to just get back from work and veg out with a book or
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silly YouTube videos.
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Monthly Plan
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The monthly planner is tiny, and its only goal is to give me a better feel for
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how my month looks, and what major events lay ahead. It also tracks some things
|
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– books (which I track on a monthly basis), running (I track this twice because
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I also want to get a feel for my monthly load), swimming (the same – tracked on
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both weekly and monthly basis to get a better feel for my training load), gym
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(which doesn’t appear in the photo below because I haven’t finished creating
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the page), blog (how many blog posts I’ve written this month), and there’s
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usually an Apple challenge tracker.
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[img_3321]Monthly planner
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What About Projects/Backlog Items?
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Most of my long term projects are tracked as part of the quarterly plan. For
|
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instance, I’m working on getting a certain professional certification this
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quarter, so I have that certification listed under my professional goals. The
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breakdown of this headline to individual tasks is something I do in the project
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specific notebook that I’m using for my study notes, tips that I’ve collected
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about the exam, etc. I then can just reference the headline task (the
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certification name in this case) in my weekly and daily plans, and reference
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what exactly I’m supposed to be working on next in my project notebook. It
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saves having to copy a lot of things over and over.
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As for general “backlog” items (shopping lists, packing lists, travel plans,
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things I want to get to sometime in the future but aren’t part of my quarterly
|
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plan, recurring tasks tied to various medical checkups, etc) – these are all
|
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managed in the Things app. It’s easier to manage recurring and long term tasks
|
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like these in an app, and when it comes time to actually do them I reference
|
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them (or sometimes copy them) into my weekly and daily plans. I have very few
|
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tasks in Things, and sweep of the tasks there once or twice a week is enough to
|
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ensure that I haven’t forgotten anything.
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||||
Work Planner Setup
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This consists of a Leuchtturm1917 dotted A5 hardcover notebook that I bought at
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the local art museum, and Maruman Mnemosyne A5 with blank paper (though I also
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use the squared paper Mnemosyne indiscriminately, if that happens to be what’s
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available). As I work 3 days a week from an office and 2 days a week from home
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I needed a setup that’s as simple and as light to carry as possible, and after
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some trial and error this is what I’ve been using for over a year.
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[img_3316]My work planner and a piece of blotting paper – a must with this
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paper
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The work planner, my Leuchtturm, is a daily planner, with each day divided into
|
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three parts. The top of the page has the day and the date, and the upper third
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part of every page is for the tasks I plan on working on that day. I
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deliberately make sure that less than half of the A5 page is left for tasks,
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because otherwise I’ll just jam in much more than I can do in a day and then
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feel bad at the end of the day for no good reason.
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The last thing I do before signing out at work is to fill in the next day’s
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page. That includes pulling out the next tasks I plan on working on from Jira
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(we use Jira to plan tasks and projects at work), and leaving about half of the
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task area open for things that will pop up during the day. The nature of my job
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is that I’m constantly working on about 50% unplanned things, so I have to
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leave myself enough room to take that into account.
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Next come the meetings, which I track under a separate heading. I set them
|
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apart so that they don’t disappear into my ever changing task list. This is
|
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also useful for me to reference when I’m planning my day, both in terms of how
|
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many tasks I think I can get to, and in terms of preparing for certain
|
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meetings.
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|
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The Notes section is where I write down things that I need to take into account
|
||||
or remember that day. If a team member is taking a day off I note it here to
|
||||
remind myself not to message them. If I am on “on call” duty I note it here so
|
||||
that I can significantly reduce the number of tasks I’m working on that day. I
|
||||
also look ahead a bit, and if I see a project deadline looming, I’ll note it in
|
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the notes section, so that I remember to prioritize my tasks accordingly.
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[img_3318]Daily spread in my work planner
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The Mnemosyne serves as my “dashboard” and catch all. If I’m working on a
|
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project, this is where I’ll plan out the project before inputting whatever
|
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relevant tasks there are into Jira. I reference and work with this page while
|
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I’m working on the project, and that’s why I view this notebook as the
|
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“dashboard” for my current work.
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The Mnemosyne is also where I keep a running list of things I want to get to.
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All of these things will have to be formalized into Jira tasks before I can
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work on them, but it’s useful for me to have them down on paper first because I
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think better on paper.
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[img_3319]Maruman Mnemosyne “Dashboard”
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I don’t use scrap paper at work as I want to be able to reference these things
|
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in the future, and as a rule I don’t journal about my work tasks.
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That’s my full planner setup for 2025, and as all of it has been in use
|
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throughout 2024 with great success I doubt that it will see much change.
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What are your planner plans for 2025?
|
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|
||||
Share this:
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• [11]Twitter
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• [12]Facebook
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[13]Planners[14]writingatlarge[15]Fountain Pens, [16]leuchtturm1917, [17]
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comments
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Post navigation
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[23]Weekly Update: Happy New Year!
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[24]How I Plan a Quarter: 2025 Q1 Plan (13 Week Year)
|
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3 thoughts on “My Planner Setup for 2025”
|
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1. [63a97a3f]
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akapulko2020
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[25]January 9, 2025 at 5:54 am
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I absolutely adore reading about other’s planning setups. Thank you for the
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detailed write-up!
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[26]LikeLiked by [27]1 person
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[28]Reply
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2. Pingback: [29]How I Plan a Quarter: 2025 Q1 Plan (13 Week Year) – Writing
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at Large
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3. Pingback: [30]My New Weekly Review Format – Writing at Large
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[6] https://writingatlarge.com/2024/02/27/leuchtturm1917-a5-dot-grid-comparison-standard-120-gsm-bullet-journal/
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[7] https://www.etsy.com/il-en/listing/901099646/rebel-plans-imperial-orders-notepad?click_key=be36db6b215c9f9e0118b8824461093d84da8da6%3A901099646&click_sum=ecec0e55&ref=shop_home_active_37&sca=1&sts=1
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[8] https://writingatlarge.com/2024/02/08/how-i-use-my-notebooks-my-kindle-unread-book-list/
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[9] https://writingatlarge.com/2024/07/05/planning-update-how-i-plan-a-13-week-year/
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[10] https://writingatlarge.com/2024/07/05/planning-update-how-i-plan-a-13-week-year/
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[11] https://writingatlarge.com/2025/01/09/my-planner-setup-for-2025/?share=twitter
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[14] https://writingatlarge.com/author/writingatlarge/
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[15] https://writingatlarge.com/tag/fountain-pens/
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[16] https://writingatlarge.com/tag/leuchtturm1917/
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[22] https://writingatlarge.com/2025/01/09/my-planner-setup-for-2025/#comments
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[23] https://writingatlarge.com/2025/01/04/weekly-update-happy-new-year/
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[24] https://writingatlarge.com/2025/01/10/how-i-plan-a-quarter-2025-q1-plan-13-week-year/
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[25] https://writingatlarge.com/2025/01/09/my-planner-setup-for-2025/#comment-8919
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[26] https://writingatlarge.com/2025/01/09/my-planner-setup-for-2025/?like_comment=8919&_wpnonce=6829c90796
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[27] https://writingatlarge.com/2025/01/09/my-planner-setup-for-2025/#
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[28] https://writingatlarge.com/2025/01/09/my-planner-setup-for-2025/?replytocom=8919#respond
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[29] https://writingatlarge.com/2025/01/10/how-i-plan-a-quarter-2025-q1-plan-13-week-year/
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[30] https://writingatlarge.com/2025/01/29/my-new-weekly-review-format/
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[31] https://writingatlarge.com/2025/01/09/my-planner-setup-for-2025/#respond
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[41] https://writingatlarge.com/2025/01/29/my-new-weekly-review-format/
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[42] https://writingatlarge.com/2025/01/24/book-review-dealing-with-difficult-people-harvard-business-review/
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[43] https://writingatlarge.com/2025/01/18/weekly-update-ink-and-prickly-pears/
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[44] https://writingatlarge.com/2025/01/17/big-idea-design-base-line-bolt-action-review/
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[45] https://writingatlarge.com/2025/01/15/book-review-deacon-king-kong-james-mcbride/
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[54] https://writingatlarge.com/
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[55] https://writingatlarge.com/feed/
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[56] https://writingatlarge.com/2025/01/
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[117] https://writingatlarge.com/2019/12/
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[147] https://writingatlarge.com/2017/05/
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[155] https://writingatlarge.com/2015/08/
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[156] https://writingatlarge.com/2015/07/
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[157] https://writingatlarge.com/tag/architecture/
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[159] https://writingatlarge.com/tag/beach/
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[162] https://writingatlarge.com/tag/books/
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[163] https://writingatlarge.com/tag/brush-pen/
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[164] https://writingatlarge.com/tag/cancer/
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[172] https://writingatlarge.com/tag/field-notes/
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[173] https://writingatlarge.com/tag/fountain-pen/
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[174] https://writingatlarge.com/tag/fountain-pens/
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[177] https://writingatlarge.com/tag/inktober2018/
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[181] https://writingatlarge.com/tag/inkvent/
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[182] https://writingatlarge.com/tag/inkvent2023/
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[183] https://writingatlarge.com/tag/inspiration/
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[184] https://writingatlarge.com/tag/journal/
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[185] https://writingatlarge.com/tag/journal-comic/
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[186] https://writingatlarge.com/tag/journaling/
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[187] https://writingatlarge.com/tag/leuchtturm1917/
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[188] https://writingatlarge.com/tag/life/
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[189] https://writingatlarge.com/tag/london/
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[190] https://writingatlarge.com/tag/midori/
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[191] https://writingatlarge.com/tag/midori-md-cotton/
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[192] https://writingatlarge.com/tag/moleskine/
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[193] https://writingatlarge.com/tag/notebooks/
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[194] https://writingatlarge.com/tag/oneweek100people/
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[292] https://wordpress.com/abuse/?report_url=https://writingatlarge.com/2025/01/09/my-planner-setup-for-2025/
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[293] https://wordpress.com/read/blogs/95409711/posts/9344
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[296] https://writingatlarge.com/2025/01/09/my-planner-setup-for-2025/#
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[297] https://writingatlarge.com/2025/01/09/my-planner-setup-for-2025/#
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[303] https://writingatlarge.com/2025/01/09/my-planner-setup-for-2025/#
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Reference in New Issue
Block a user